Integrated University Management System (IUMS)
Why you should choose our
Integrated University Managment System
IUMS covers the entire life-cycle of students starting from admission through degree completion. In addition, university authority will be able to manage the back-office processes of the institution such as Accounting, Personnel Management, Payroll Management and Inventory in an integrated real time manner.
IUMS provides all Key Performance Indicators (KPIs) of a university management at any point in time and thus allows the management to focus on quality education more, back office process less. IUMS offers efficiency to core operations like Admission, Result Processing, Registration, Fee Management etc. It saves time, requires less resource and provide coherence among the departments.
Academic Modules of IUMS
Online Admission
Enables prospective students to apply for admission to the institution via an online platform. It streamlines the application process and collects necessary information.
Scheduling
Manages class schedules, ensuring that courses are offered at appropriate times and locations. It helps students plan their academic calendar.
Student Web Panel
Provides students with an online portal where they can access essential services, such as course registration, grades, and communication with faculty.
Pre-registration
Allows students to express interest in specific courses or programs before official registration begins. It helps institutions gauge demand and plan accordingly.
Registration
Facilitates student enrollment in courses for a given semester. Students select their classes, and the system ensures they meet prerequisites and other requirements.
Result Management
Handles recording and distribution of student grades. It calculates GPAs, generates transcripts, and communicates results to students.
Billing/Student Fee Management
Manages financial aspects related to student fees, tuition, and other charges. It handles billing, payment tracking, and fee waivers.
Library Management
Oversees library resources, including book circulation, cataloging, and user accounts. It ensures efficient access to materials for students and faculty.
Teacher Web Panel
Provides educators with an online interface to manage course content, attendance, grading, and communication with students.
SMS and Email-based Notification
Sends automated messages to students and staff via SMS (text messages) and email. Notifications include important updates, reminders, and announcements.
Back-Office Modules of IUMS
Accounting
Handles financial transactions, including recording income, expenses, and managing ledgers. It ensures accurate financial reporting and compliance with accounting standards.
Inventory
Tracks and manages stock levels, product movement, and storage. It helps organizations optimize inventory, reduce wastage, and maintain adequate supplies.
Personnel
Focuses on managing employee information, such as hiring, onboarding, performance evaluations, and benefits administration. It streamlines HR processes and ensures compliance with labor laws.
Payroll
Calculates and processes employee salaries, deductions, and tax withholdings. It ensures timely and accurate payment to staff members.
Leave and Attendance
Employee attendance, leaves, and time-off requests. It helps manage vacation days, sick leave, and other absences efficiently.
Fixed Asset Management
Oversees the lifecycle of physical assets (e.g., equipment, machinery, vehicles). It handles asset acquisition, depreciation, maintenance, and disposal.
Key features of IUMS
Integrated
All modules are seamlessly integrated. For instance, after student registration, bills are automatically generated in the billing module, and Accounts Receivable is updated in the Accounting module.
Late Fine Calculation
IUMS calculates late fines for a program or batch in one go, streamlining the process. It factors in dues, payments, and payment schedules, saving significant manual effort.
Control by Payment Status
Students with outstanding amounts can be automatically blocked from registration, exams, library services, etc., based on their payment status.
Configurable Access Control
Every user’s access to specific functions can be customized—making them accessible or inaccessible as needed.
Complex Degree Requirement
Handles intricate degree requirements, including prerequisites, elective courses, and specialized tracks.
Easy Web Interface
Provides an online platform for both students and teachers to access course information, assignments, grades, and communication.
Comprehensive Audit Trail
Maintains a detailed record of system activities, user interactions, and changes made within the system.
Automated Course Offering
Based on the syllabus and the student’s current status, IUMS proposes suitable courses for the upcoming semester. It considers prerequisites, course equivalence, waivers, retakes, major/minor requirements, and priorities.
Self-Registration
Students can select courses or choose sections for the next semester using lab computers or the web. If allowed, they can complete registration from anywhere, eliminating long queues on campus. IUMS handles probation, maximum course load, etc., while university management controls the schedule for specific programs or batches.
Auto SMS and Email
Management receives automated critical information via email and SMS, including admission counts, registration progress, and schedule changes. Students can also be notified about class changes or cancellations.
Critical Reports
Essential reports, such as certificates, transcripts, grade reports, and attendance sheets, are readily available for printing.
Course Management
- Course Add
- Course Drop
- Course Withdrawal
- Course Transfer/ Waiver
This feature allow students to manage their course enrollments effectively. Within specified deadlines, students can add or drop courses as needed. Additionally, the system handles course transfers and waivers, allowing students to request changes based on specific requirements or circumstances.
Scheduling with Conflict Detection
Generates class schedules while avoiding time conflicts between courses.
Faculty/Program Definition
Simplifies the process of defining faculty roles, department structures, and academic programs within the system.
Challenges of Educational Institutions
Frequently Asked Questions
How does IUMS work?
IUMS serves as an integrated university management system that is a system that connects, controls, & integrates all the departments, internal processes, & automates all the key operations like admissions, registrations, fee administration, and result processing, allowing for real-time communication and cooperation throughout the institution.
What are the benefits of IUMS?
IUMS offers numerous benefits to educational institutions. It allows for the consolidation and integration of various administrative processes, including admissions, registrations, fee management, and result processing. Additionally, it enables efficient tracking of critical information such as student records, academic performance, and financial data. The system also facilitates automated communication and notifications, ensuring stakeholders stay informed about important updates and changes. With IUMS, university management can remotely monitor key metrics and performance indicators, facilitating informed decision-making and optimizing overall operations.
What is the cost of the IUMS software?
Team Cloud Convoy is always there to guide you about the pricing data IUMS. we will first understand your requirements & needs on, after which an accurate cost for the IUMS software will be provided.
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Automate, Centralize and Integrate your Institute Management and make it highly resourceful matched to any other educational suite out there!
